PRIVACY POLICY
Blyton Ponds Limited
Introduction:
Your privacy is very important to us. Our website is currently used as a medium to share information about our exciting business with existing and potential customers, suppliers, job applicants and other interested parties. We have no mechanism for collecting data from individuals via the website and instead we encourage contact directly via phone or email in the first instance.
Our Cookie Policy sets out how cookies on our website work in the background as is common practice with most contemporary websites.
This policy statement sets out our general approach to protecting your privacy and sets out how to find out more if required.
Data Controller:
Blyton Ponds Limited is the Data Controller and as such determines how data is processed and secured from the point of receipt through to deletion at the end of a relevant retention period.
Our address is: Station Road, Blyton, Lincolnshire DN21 3LE.
Telephone: 01427 628420
Collection of Personal Data:
We do not collect personal data via our website. Initial information provided to us in connection with any customer and supplier
enquiries will be collected from individuals (data subjects) to establish contact and will be processed in the legitimate interests of the business.
All data will be processed lawfully, fairly and in a transparent way. We are committed to upholding the principles set out within the GDPR.
Legal Basis:
Initial contact details such name, contact telephone number and email address will be collected in the normal course of a client/supplier relationship and is in the legitimate interests of the business so long as this is not overridden by your own
rights and interests.
Where further details become necessary to produce a quote or to raise a purchase order for example, this will be considered as preparation for the performance of a contract and such as, any data will only be used for the purpose for which it was
given.
Third Parties:
We may sometimes need to pass your details to a third-party such as regulatory authorities, our bank, partners and advisors for example to our accountants for the purpose of processing invoices for payment. In these circumstances, the data will be
limited to only that which is necessary to fulfil a specific task and will always be on a confidential basis.
Because of the nature of our business, we may need to share limited personal data with third parties such as architects or suppliers where it is necessary for us to carry out your instructions.
We make checks to ensure that our suppliers take Data Protection very seriously and have a provision within their service agreements to demonstrate their commitment to comply with the Data Protection Act 1998 and the principles of the GDPR.
Out of respect to you, we will never share your information with other companies for marketing purposes.
Correspondence:
We may use your data to keep you updated on our products, industry developments that may be of interest to you and/or new services that we develop in the future.
You have the right to opt out of receiving promotional communications at any time by emailing us here
Storage of your information:
Information will be held at our office in Lincolnshire, within electronic filing systems and sometimes in hard copy. All employees are trained on the principles of the GDPR and on how to respect your information and keep it secure.
We limit the access of your personal data to only those who have a legitimate business need to access it. We also have procedures in place to deal with any suspected data protection breach.
Should it be necessary for us to transfer your data outside of the European Economic Area, whilst these countries do not have the same data protection laws, we will ensure that our own GDPR compliant procedures are maintained.
We’ll only keep information for as long as is necessary:
Where a transactional relationship is established, we’ll need to keep certain information for a minimum of 6 years as required by law plus the current year. Personal data that doesn’t necessarily have to be retained will be deleted in line with our GDPR procedures. Further details can be made available upon request.
Your rights:
We would like you to be aware that you have the following rights in relation to any information that we hold about you:
• The right to be informed about how we use your data, and this is the purpose of this Privacy Policy
• The right to access the data that we hold on you
• The right to rectification of any errors in the personal information that we hold about you
• The right to request erasure of any personal data
• The right to restrict the processing
• The right to portability
• The right to object
• The right to request the transfer
• Rights in relation to automated decision making including profiling (We don’t operate any systems of this nature)
Further information in relation to these rights can be accessed on the ICO’s website
You have a right to request a copy of the information that we hold about you. If you would like a copy of some or all of the data that we hold about you, please email us here in the first instance or write to Blyton Ponds Limited, Station Road, Blyton, Lincolnshire DN21 3LE. We will need to verify your identity for security purposes.